Missouri History Museum
  • 07-Mar-2018 to 06-Jun-2018 (CST)
  • Development
  • St. Louis, MO, USA
  • Base starting rate: $14.40
  • Hourly
  • Full Time

Comprehensive benefits package

Position Summary:

The Data Clerk provides a broad range of information services in support of development efforts. This position is responsible for administering the Altru database, a fundraising software solution for arts and cultural organizations, ensuring the highest integrity of constituent and gift records. Duties include gift processing, managing constituent records, preparing acknowledgement letters, generating lists and reports and recording pledges. This position works closely with the Database Administrator to complete special projects, clean-up tasks, and other processes necessary for maintaining a robust, reliable constituent database.

 Essential Functions:


  • Keep track of membership incentives for Guest Services staff via on-site/gift shop batches
  • Manage staff memberships in Altru

Gift and Data Entry

  • Carry out day-to-day gift processing activities and ensure accuracy of these processes
  • Correspond with internal & external customers regarding gift and pledge questions to ensure gifts and pledges are posted to correct designation, referring to Database Administrator or Development staff as appropriate
  • Update biographical data in Altru as provided by constituent's information on checks and/or correspondence
  • Assist in handling telephone calls and emails related to donations, as well as providing customer service to members and other constituents
  • Work with Database Administrator and Accounting staff to resolve problems or adjustments that must be made to ensure accurate processing and reconciliation
  • Assist Database Administrator to ensure consistency of data standards and ensure best practices for data entry, campaigns, funds and appeals, including reviewing processes, table cleansing, and evaluating database use and functionality on a regular basis
  • Secures information by completing data base backups.
  • Maintain confidentiality regarding all gifts and constituent information

Administrative and Communication

  • Maintain filing and organization of all current records, both paper and electronic
  • Process bulk mail returns and prepare for resending


  • Associate's Degree in business administration or related field
  • Minimum of 1-2 years related experience
  • Knowledge of accounting principles and financial reporting and the ability to understand IRS Regulations, and other governing policies and procedures relating to the processing of charitable gifts
  • Knowledge of computer office applications such as Microsoft Word and Excel, high-level of proficiency in Altru (or other fundraising database)


  • High level of analytical, mathematical, and problem-solving skills
  • Strong interpersonal skills in interacting with staff, volunteers, guests, and donors
  • Demonstrated ability to work independently and as part of a team
  • Ability to manage sensitive and confidential information
  • Capacity & inclination to learn new technologies as they become available and necessary to perform job functions
  • Familiarity with fundraising practices, donor giving records and donor reporting
  • Strong attention to detail
  • Good problem-solving skills, good time-management and written communication skills
  • Ability to meet deadlines and multi-task
  • Ability to interact effectively with a diverse staff

Deadline to Apply: Open until filled. Visit www.mohistory.org under "Current Openings" to apply.  

An Equal Opportunity Employer



Missouri History Museum
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