Missouri History Museum
  • 26-Aug-2021 to Until Filled (CST)
  • Library and Collections
  • St. Louis, MO, USA
  • $50,000.00
  • Salary
  • Full Time

Comprehensive benefits package


The Missouri Historical Society commits to a process of listening attentively to one another and leveraging best practices and resources across our organization to promote a culture of inclusion where individuals from all racial and ethnic identities; ages; nationalities; social and economic statuses; sexual orientations; gender identities/expressions; religious, political, and ideological perspectives; and abilities are able to be engaged, feel valued, and thrive. click here for the full Commitment to Racial Equity

Position Summary:

The Missouri Historical Society seeks a Registrar to be responsible for implementing collections policies and procedures and recording and maintaining all records pertaining to the Collections of the Missouri Historical Society. The Registrar works with curators, archivists, and librarians to record and document the acquisition of new additions to the collections. This position corresponds with donors, including issuing contracts of gifts, and enter all relevant acquisitions data into the institution's Mimsy XG collections management software database. The Registrar coordinates the out-loan process by working with borrowing institutions to ensure the care and safety of loaned MHS collections. This position also ensures that all collections policies and procedures are observed and creates and updates policies as needed.

Essential Functions:

Acquisition Registration

  • Oversee entry of new acquisitions
  • Supervise inventory and management of Incoming Acquisitions Holding Room
  • Lead monthly Curator's Review meeting of incoming acquisitions
  • Prepare agendas and ballots for monthly Acquisition Review Committee meetings
  • Facilitate monthly Curatorial Collections Committee meetings

Outgoing Loan Registration

  • Manage and track outgoing loan requests
  • Communicate with borrowers regarding the loan process
  • Assist Curators and Conservator with management of loan requests
  • Create new outgoing loan records in Mimsy Collection Management System
  • Collaborate with Collection Manager on packing and shipping outgoing loan
  • Maintain permanent loan files

Retrospective Projects

  • Continue progress to incorporate legacy registration records into collections management system
  • Collaborate with the Collections Manager on collections inventories and the reconciliation of Found in Collection objects


  • M.A. in History, Museum Studies, or relevant field preferred
  • Minimum five-years of experience in museum registration
  • Proficient in museum registration practices and principles
  • Experience managing acquisitions and out-loans in an environment including archives and manuscripts and library materials as well as museum objects
  • Knowledge and experience handling museum artifacts; artifact packing and shipping experience preferred
  • Must be able to lift heavy objects
  • Must possess a valid driver's license


  • Proficient with word processing, spreadsheets, and databases; advanced proficiency in collections management software, preferably Mimsy XG
  • Must have a thorough understanding of collections registration best practices
  • Understanding of general collections management principles
  • Excellent verbal and written communication skills are required

Deadline to Apply: Open until filled.

Please upload cover letter and resume when applying.

*External job boards: Please click this link, Registrar to apply.

An Equal Opportunity/Affirmative Action Employer

Services Provided On A Non-Discriminatory Basis

Missouri History Museum
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