Missouri History Museum
  • 20-Apr-2022 to Until Filled (CST)
  • Membership
  • St. Louis, MO, USA
  • Base starting salary: 52,000
  • Salary
  • Full Time

Comprehensive benefits package


The Missouri Historical Society commits to a process of listening attentively to one another and leveraging best practices and resources across our organization to promote a culture of inclusion where individuals from all racial and ethnic identities; ages; nationalities; social and economic statuses; sexual orientations; gender identities/expressions; religious, political, and ideological perspectives; and abilities are able to be engaged, feel valued, and thrive. click here for the full Commitment to Racial Equity

Position Summary:

The Development Database Administrator provides a broad range of information services in support of development efforts. This position is responsible for the administration and management of the Missouri Historical Society's Altru database; the oversight of processing and entry of constituent information; interface with finance in accuracy of gifts; the extraction of data; and user support.

Essential Functions:

Database Administration

  • Develop and maintain policies and procedures to ensure data integrity, ease of use, and accuracy of exported data
  • Research Altru best practices and ensure they are implemented and followed
  • Monitor Altru user community resources to stay up to date with common problems/resolutions and other information
  • Coordinate with vendor and staff on environment upgrades/changes and manage the upgrade or change process with IT
  • Train all users (volunteers and staff) on the fund development software ensuring consistency in data entry
  • Responsible for ensuring that policies and procedures regarding the use of the database are correctly followed, enforcing retraining of staff and volunteers when necessary
  • Oversee data entry activities to ensure the timely, efficient, and accurate processing, acknowledgement, and fulfillment of contributions
  • Performs all database administration and supervisory functions, including database maintenance, security, duplicate record merging, clean-up tasks, and quality control audits
  • Works with IT to troubleshoot network and software issues
  • Provide technical support to all database users
  • Work with Web Department to integrate Altru with intranet and other resources via API/etc.

Data Output

  • Manage the generation of financial, and demographic reports, as well as mailing lists, invitation lists, recognition lists, and other data extractions as requested
  • Design and generate customized reporting and set in place automated processes as necessary


  • Work with Finance to reconcile gifts, provide transaction information and reports, and troubleshoot issues
  • Enter all bequest and stock gifts; maintaining accurate files


  • Create and maintain policies and procedures related to constituent records management, data entry, processing, and gift acceptance
  • Oversee database clean-up
  • Assist in the technology purchasing decisions, compiling annual budget, and the negotiation and maintenance of vendor relationships
  • Promote and nurture productive working relationships with staff throughout the Museum
  • All other duties as assigned


  • A 4-year degree, preferably in computer science, information systems or related field
  • 5 or more years of database fund development software administration in a nonprofit setting
  • High-level of proficiency in Altru or other fund development software, Crystal Reports, Microsoft Excel and other MS Office applications; experience with Financial Edge desirable; experience with Crescendo or PG Calc a plus


  • Excellent computer skills
  • High level of analytical, mathematical, and problem-solving skills
  • Strong interpersonal skills in interacting with staff, volunteers, guests, and donors
  • Demonstrated ability to work independently and as part of a team
  • Ability to manage sensitive and confidential information
  • Strong attention to detail is needed

Deadline to Apply: Open until filled.

Please upload cover letter and resume when applying.

*External job boards: Please click this link, Development Database Administrator to apply.

An Equal Opportunity/Affirmative Action Employer

Services Provided On A Non-Discriminatory Basis

Missouri History Museum
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