Accounts Payable Accountant

Position Summary:

• Ensure the efficient operation of the Accounts Payable and Fixed Asset functions, including but not limited to, making strategic recommendations for ongoing improvements, implementing tactical processes, enforcing policies, and monitoring internal controls.
• Verify invoices account coding, proper approvals and schedules payment dates.
• Ensure the integrity of the general ledger information by verifying, recording, posting, and reconciling accounts.
• Assist with the monthly accounting close, annual budget, and annual audit as directed.
• Prepare IRS Forms 1096 and 1099 Miscellaneous reporting.
• Assist with special projects and financial analysis as necessary.

Essential Functions:

• Process all invoices for payment of purchased goods and services; gather and coordinate information from vendors and staff to insure prompt and correct payments. Match invoices with purchase orders.
• Review and assigns general ledger account coding as appropriate.  Review vendor information for accuracy and assigns new vendor numbers when appropriate.  
• Approve all requests for payment. 
• Analyze and code the telephone invoices. 
• Respond to questions from vendors and internal departments regarding the status of invoices and payments.
• Reconcile the operating account bank statement.
• Obtain and maintain IRS Form 1099 vendor information. Prepare year-end issuance of IRS Form 1099 Miscellaneous forms. 
• Assist in Fixed Assets and Depreciation Schedules.
• Assist in preparing the Prepaid Insurance Schedules.
• Prepare monthly account reconciliations as instructed.
• Prepare bank deposits.
• Maintain lease files and prepare lease schedule for year-end audit.
• Monitor compliance with GAAP, Institution's policies, and policies of funding agencies.
• Perform monthly, quarterly, and annual closing activities.
• Assist in preparing monthly, quarterly, and/or annual financial statements, including regulatory and governing body reports as applicable.
• Perform account reconciliations and analyses.
• Maintain monitoring tools to identify systemic root causes related to general ledger issues.
• Prepare journal entries related to the various areas in support of month end closing.
• Perform other appropriate duties as assigned.

Qualifications:

• Bachelor's degree in Accounting.
• In depth experience and knowledge of accounting principles/theories (GAAP, FASB) highly desired.
• Not-For-Profit Accounting experience is highly desired.

Skills:

• Excellent communication skills
• Knowledge and experience with integrated accounting systems for general ledger.
• Proficient with Microsoft Excel. Intermediate to advanced experience with MS Word and MS Outlook or similar programs. 

Deadline to Apply: October 23, 2018

An Equal Opportunity Employer

Current Openings for Accounts Payable Accountant Jobs at Missouri History Museum