Coordinator, President's Office

Position Summary:

The Missouri Historical Society seeks a Coordinator to assist with administrative support tasks in the President's Office.  This position will require a high standard of communication to assist with the visitors who e-mail and call the Museum and the Boards that serve the Missouri Historical Society.  This position will also require effective communication and responsiveness that will contribute to an environment of teamwork in the President's Office.

Essential Functions:

Support to the President:

• Receptionist for the President's Office and front desk person for Board and public phone calls
• Assist Executive Assistant to the President as requested with daily activities, scheduling, Board and Board Committee meetings
• Schedule President's Office meeting rooms
• Prepare Check Requests for membership dues, subscriptions and any other invoices as needed
• Prepare monthly greetings to Board and Subdistrict
• Assist with support and set-up at all President's Office events

Support to the Board:

• Provide administrative support for the Missouri History Museum Subdistrict-prepare meeting packets, schedule and attend meetings
• Prepare folders and assist with packets for all Executive Committee, Board of Trustees meetings
• Set-up all President's Office meetings, including ordering food, tablecloths

General Duties:

• Provide support to Managing Director of Administration and Operations (Check Requests, document signing, monthly Visa statements, filing, meeting set-up as necessary
• Provide support for Les Amis mailings, create fliers, collect and record checks
• Monitor general information emails; office copiers
• Serve on Wellness and Green Committees, and other staff initiatives
• Able to fill in for Executive Assistant to the President

Qualifications:

• Associates degree in related field
• Three plus years related work experience
• Experience working with Board of Trustees and high-level donors

Skills:

• Understanding of and ability to maintain confidentiality.
• Strong organization skills and attention to detail.
• Flexibility in handling priorities.
• Coordinating meeting planning and set-up as necessary.
• Strong written, verbal and interpersonal communication skills.
• Computer skills Microsoft Office (Word, Excel, PowerPoint); Microsoft Outlook

Deadline to Apply: Open until filled.

An Equal Opportunity Employer

Current Openings for Coordinator, President\'s Office Jobs at Missouri History Museum