Private Event Coordinator

Position Summary:

The Private Event Coordinator is responsible for reserving and executing facility rentals (weddings, social, and corporate) and will serve as the primary contact for rentals for the Missouri Historical Society's three venues (Missouri History Museum, Soldiers Memorial Military Museum, and Library and Research Center).  This position is part-time, approximately 20 hours per week.

 Essential Functions:

• Coordinate all aspects of the facility rental program from initial client contact, to walk-through, planning and coordinating day-of-event
• Utilize the group sales function of Altru database system to execute and track private event bookings
• Prepare private event checklists and work closely with the catering, Housekeeping, Resource Protection, A/V technician, and administrative staff on organizing event details
• Collaborate with the EVE Division Coordinator to prepare invoices and process payments for facility rentals
• Work events as necessary; may require evenings and weekends

Qualifications:

• Some college preferred
• Minimum 3-5 years of sales and event planning

Skills:

• Outstanding communication (oral and written)
• Understand requirements for each event
• Strong customer service and interpersonal skills required
• Able to handle stress and remain calm
• Proficient in Microsoft Office
• Negotiation ability to achieve the most favorable terms
• Focused and well-organized with multi-tasking skills
• Being able to quickly solve issues required

Deadline to Apply: Open until filled.

 An Equal Opportunity Employer

Current Openings for Private Event Coordinator Jobs at Missouri History Museum