Private Events Coordinator

COMMITMENT TO RACIAL EQUITY

The Missouri Historical Society commits to a process of listening attentively to one another and leveraging best practices and resources across our organization to promote a culture of inclusion where individuals from all racial and ethnic identities; ages; nationalities; social and economic statuses; sexual orientations; gender identities/expressions; religious, political, and ideological perspectives; and abilities are able to be engaged, feel valued, and thrive. click here for the full Commitment to Racial Equity

Position Summary:

The Missouri Historical Society is seeking an energized and entrepreneurial Private Events Coordinator to grow its private rentals program. Since launching a private rentals program in 2018, MHS has hosted hundreds of weddings, corporate gatherings, and nonprofit events, welcoming individuals and organizations to "make their own history" in a historic and memorable museum space. The Private Events Coordinator joins MHS's rentals team at an important moment as the rentals market stabilizes following the Covid-19 pandemic, as our organization sets ambitious goals for revenue growth, and as the Missouri History Museum continues through a multiyear effort to renovate its North Plaza and major exhibition galleries.

This position is responsible for being the point of contact and generating sales for the private rental program at the Missouri History Museum. The coordinator will work with clients from the initial inquiry through the day-of facilitation of the event. Rentals include but are not limited to weddings, social gatherings, galas, parties, meetings, and workshops at the Missouri History Museum.

A successful candidate for this role will have a dedication to exceptional hospitality and customer service, keen attention to detail as well as being a self-motivated and highly organized individual with excellent communication skills.

Duties/Responsibilities:

• Serve as half of the two-person team that handles inquiries and bookings for the Missouri History Museum's private rental sales program
• Coordinate all aspects of the rental which includes client interface, site and planning meetings; coordination between all vendors, caterer, client and MHS from the inquiry to the day of event.
• Track, manage and follow up with sales leads and bookings through customer relationship management program.
• Utilize the group sales function of Altru database system to create client contracts, invoices and process payments for facility rentals
• Create floorplans with All Seated/Prism software
• Prepare run of show for all events and work closely with the catering, housekeeping, resource protection, production team, and administrative staff on organizing event details

• Assist with internal Missouri Historical Society events as needed
• Work closely with the department director to achieve sales goals and grow the private rentals program
• Work events as necessary, often in the evenings and on weekends
• All other duties as assigned

Skills

• Fosters positive internal and external relationships.
• Brings energy, and enthusiasm, to work in a collaborative environment to maintain and grow the financial strength of the institution through the sales and management of high-quality rental events.

• Solid written and verbal communication skills.
• Ability to provide excellent customer service in a clear, concise manner in person, on the phone, and in written correspondence.
• A solutions-oriented ability to respond quickly and calmly in high pressure settings.
• Demonstrated ability to inclusively work with diverse audiences, including making accessible accommodations for people with disabilities.
• Demonstrated ability to take initiative and build relationships with colleagues, vendors, clients, and prospects.
• Highly organized individual, with the ability to balance multiple tasks, adhere to deadlines, and have a strong attention to detail.
• Proficient computer skills: ability to understand and work independently with Microsoft products including Outlook, Word, Excel, Power Point and Teams.
• Prior knowledge of or a willingness and ability to learn the All Seated/Prism or Cvent software.
• Knowledge of best practices in event planning, design, and management with the desire to stay current.
• Flexible schedule allowing for weekend and evening event management.

Education and Experience:

• An engaging and welcoming presence and customer-centered mind-set are required.
• 3-5 years of experience in sales, event planning, or a similar job field
• Some college is preferred.

Deadline to Apply: Open until filled.

Please upload cover letter and resume when applying.

*External job boards: Please click this link, to apply.

An Equal Opportunity/Affirmative Action Employer

Services Provided On A Non-Discriminatory Basis

Current Openings for Private Events Coordinator Jobs at Missouri History Museum