Signature Event Specialist

COMMITMENT TO RACIAL EQUITY

The Missouri Historical Society commits to a process of listening attentively to one another and leveraging best practices and resources across our organization to promote a culture of inclusion where individuals from all racial and ethnic identities; ages; nationalities; social and economic statuses; sexual orientations; gender identities/expressions; religious, political, and ideological perspectives; and abilities are able to be engaged, feel valued, and thrive. click here for the full Commitment to Racial Equity

Position Summary:

The Signature Events Specialist works to build community engagement in the history and cultures of the region by supporting large-scale, annual events that are unique, meaningful, enjoyable, and reflective of the St. Louis area's spirit and complexity. The Signature Events Specialist is responsible for planning and organizing the event operations of these innovative programs from start to finish.

Duties/Responsibilities:

Project manage the Twilight Thursday concert series. This signature event typically happens in the months of May and September each year, though the dates and number of concerts may vary according to scheduling and budgets.

• Project manage the annual Día de los Muertos event.
• Project manage exhibit opening and closing celebrations.
• Develop and project manage a new signature event around St. Louis's birthday in February that will be held annually beginning in 2025.
• Support Winter Getaway and the annual MLK Community Celebration as needed. These events are managed by other staff members but due to the large scale, support facilitating programming may be necessary.
• Work among the community engagement team to support large-scale evening programs. Take the lead on developing at least 2 evening programs per quarter.
• Work across divisions at MHS to realize opportunities for new signature events, collaborate with other organizations within the community, and develop events accordingly.
• Create detailed project timelines and task lists for each signature event, ensuring that the format is sharable and easily digestible for MHS team members as well as external collaborators.
• Recruit MHS staff and volunteers to facilitate events, coordinate schedules to ensure coverage, and facilitate training when needed.
• Recommend, develop, implement, and monitor appropriate wayfinding signage and crowd flow procedures during large-scale events.
• In coordination with the Manager of Evaluation, administer program evaluation surveys and track survey responses.
• Capture and report program attendance and progress regularly.
• Coordinate logistics for meetings and preparation work leading up to events, including reserving spaces.
• Work with the web team to ensure website accuracy.
• Lead MHS's presence at offsite community events, including Pride Fests. Promote signature events and other MHS initiatives.
• Communicate effectively with MHS staff, volunteers, contractors, community collaborators, and stakeholders regarding the logistics of the events.
• Track budgets for individual events, adhering to budgetary restrictions and following fiscal policies and procedures.
• Purchase and maintain needed supplies.
• Interact with MHS visitors in a friendly and professional manner, providing a welcoming presence.
• Acquire and maintain a working knowledge of MHS programs, exhibitions, and collections.
• Attend and actively participate in educational and professional training opportunities

Skills:

Strong written and verbal communication skills, including the ability to communicate with people from diverse backgrounds.

• Excellent interpersonal skills.
• Excellent customer service skills.
• Comfortable speaking publicly in large and small group settings.
• Strong ability to work as a member of a team.
• An interest in and passion for history.
• An interest in and passion for the St. Louis area and awareness of events and initiatives throughout the community.
• Exceptional attention to detail in an environment with many priorities.
• Flexibility to balance multiple projects concurrently, often with shifting strategies and priorities.
• Strong ability to make sound, on-the-spot decisions that reflect changing or unexpected needs of the audience.
• Personal responsibility to follow through projects from start to finish.
• Strong ability to work toward highly effective organization and communication among several different parties.
• Language skills: Multiple languages are not a requirement, but bilingual or multilingual candidates may be given preference if all other experience is strong.
• Flexibility to work evening and weekend hours is required.

Education:

• Bachelor's degree in museum education, museum studies, project management, non-profit management, history, or related field strongly preferred, or relevant work experience.
• Minimum 2 years of project management experience, preferably in museum setting or non-profit sector.
• Experience with staff scheduling and training preferred.

Deadline to Apply: Open until filled.

Please upload cover letter and resume when applying.

*External job boards: Please click this link, to apply.

An Equal Opportunity/Affirmative Action Employer

Services Provided On A Non-Discriminatory Basis

Current Openings for Signature Event Specialist Jobs at Missouri History Museum